Using Emails to Sheets for Better C-Suite Management
Being a top-level executive today means you’ll wear many different hats throughout your business day. For some, that means reading as many as 800 emails per day.
While staying up to date on the happenings within the company is required for good management, email can quickly overwhelm you and lead to spending even more time in the office.
Productivity tools can help you manage your email and give it a sense of order you’ll never get by opening up your inbox and clicking on each message. This allows you to manage incoming data more efficiently.
How an Email Parser Can Help
When you look at your incoming email each day, you’ll find many of them are connected by a theme. Some may be relevant to a meeting you had earlier in the day. Others may be about an upcoming project.
An email parser is an automated software tool that extracts information from email messages and attachments. It allows you to group the data in a way that makes sense to you and feed the data into a spreadsheet based on individual labels.
An email parser allows you to group emails by subject matter, giving you a chance to check in with the most relevant content when you’re ready for it. Instead of getting lost in several different tasks as you click from email to email, an email parser allows you to stay focused and spend time with the tasks you deem most important.
Currently, 92% of American adults use email on a daily basis, with most not realizing the full impact this platform has on their performance. Small business owners spend as much as 3.1 hours a day with their email, using it to connect with customers, vendors, partners, and other suppliers.
What if there was a way to shorten that time considerably? Imagine what other tasks you could complete with the saved time.
Luckily, there is. Exporting emails into Google Sheets increases productivity and gives you back the time you used to spend copying and pasting data into spreadsheets.
What’s the Benefit of Sending Emails to Sheets?
Chances are you already have a workaround system that allows you to massage your data into a format beneficial for your daily actions. Have you ever tracked the time it takes for that manipulation and what you could accomplish if you cut back on that time?
That’s where a productivity tool like an email parser can help you manage your data in record time. There are many reasons a business executive may wish to send email data to spreadsheets for an organization. The biggest is to extract essential details easily and arrange them in a way that’s easy to browse and use for decision-making. Emails to Sheets gives you an easy way to control incoming emails packed with information and condense them down to reports that are easy to manage, review, and take action with the data being retrieved.
Think Emails to Sheets could help with your productivity? Here are a few things it can help with.
Curate Event Information
Use Emails to Sheets to pull content from email responses for people attending an upcoming prestigious event. Instead of opening up each email to copy and paste the data into a spreadsheet, Emails to Sheets can do the work for you. Create labels that make sense to you: who will be attending, how many guests, meal choices, and other details can be automatically fed into columns for easy calculation.
Supply Tracking
Some projects take an abundance of raw materials to complete the tasks. Emails to Sheets can capture all resource purchases from the various suppliers and record the details you need to ensure organization throughout the project. Track things like order dates, pricing information, and times when materials are expected to arrive. Include contact information for the vendor, website information, reordering details, and other content that will ensure you stay on top of the job without having to return to your email program to hunt down resources.
Hiring New Employees
Hiring a new team member is never easy, especially in today’s market. According to one poll, the average job posting receives 250 applications. How long will it take to weed through each application and find candidates worth interviewing? That’s where Emails to Sheets can help. Create a report showing all responses to a job posting parsed by different characteristics: how many years of experience they have behind them, the last company they worked for, education levels, and more. With all the data in spreadsheet format, you can get a bird’s eye view of all the candidates, highlighting the ones that stand out for the demographics that mean the most to you.
What’s more, by using an email parser, the data continues to feed into the report even after you initiate the process. You won’t have to return to your email to recapture any stragglers that come in after your initial report. This alone can save you hours in your day by not having to reopen your email program repeatedly, looking for additional applicants.
Invoicing
Tracking incoming invoices can be all-consuming. They appear periodically throughout the month from different resources, each requiring time to open up the email and copy/paste the data into a spreadsheet for action at some point during the month. Why not have the process automated instead? Emails to Sheets allows you to create labels based on the demographics you need to get each invoice paid. The information is fed into a spreadsheet that gives you instant access to the data you need to complete your job, get invoices paid, and off your desk. The fact that it’s automated and there when you need it means you won’t be scrambling at the eleventh hour trying to paste all the data together.
Deliveries
Emails to Sheets is the perfect productivity tool to turn the most basic, mundane tasks you sort through each month into an automated process. For example, how many deliveries came in during the month? Instead of filing all your FedEx or UPS delivery notices in a folder for future use, you can create a spreadsheet to automate data accumulation. Track shipping information, track orders sent and received, and include delivery information, all, so there are fewer mistakes and better records for when problems do arise. You’ll improve your customer service skills with this productivity tool alone.
Discovery of Legal Matters
Email is one of the most commonly collected forms of information in legal matters. You never know how important an email is until you need it.
When a person or business is subpoenaed, for example, the requesting party will ask for all or a subset of an email account to find relevant information. This can quickly produce a lot of information that will be time-intensive to sort through. Using an email parser and sending the data to Emails to Sheets allows you to efficiently process this data and expand it to various labels within a spreadsheet for a closer look.
How to Convert Emails to Sheets Easily
If you’re ready to increase your productivity and start managing your email more efficiently, it’s easy to get started today.
You’ll need access to your Gmail inbox with data ready for backup, export, or parsing your Gmail email messages and labels to Google Sheets.
Download Export Emails to Google Sheets by cloudHQ. With the email parser program set up, connect the inbox to Google Sheets.
Then organize your Google Sheets settings to feed the data from the emails into the correct columns. This will help you determine how to arrange the email data onto the Sheets program, giving you all your information available at a glance.
Start simple at first. You can always grow in sophistication over time as you learn more about the system and discover more ways it can help you improve your productivity.